Faculty Development Grants are to fund faculty for travel, conference attendance, and workshop facilitation on behalf of Seattle Colleges.
Faculty Development grant applications are due by the month BEFORE the event begins (state rules!). See dates below.
Given the current new restrictions from the governor on non-essential” travel, the applications involving travels (unless you can provide that this travel is essential) are temporarily subtended until the restriction is lifted. Please find the most direct reference to this situation in the “rules” is below and a part of this link. https://www.governor.wa.gov/sites/default/files/proclamations/proc_20-12.2.pdf?utm_medium=email&utm_source=govdelivery
“Avoid non-essential travel by school personnel and require school personnel to self-quarantine per local public health and worker safety guidelines after any high-risk travel as defined by the Centers for Disease Control and Prevention (CDC) or DOH (e.g., international travel);”
Due Dates for 2022-2023
Monday, October 9, 2023 Monday, March 11, 2024
Monday, November 13, 2023 Monday, April 8, 2024
Monday, December 11, 2023 Monday, May 13, 2024
Monday, January 8, 2024 Monday, June 10, 2024
Monday, February 12, 2024
We also encourage faculty members to seek local division and college PD funds at each campus for your PD events.
Applications submitted by the June deadline (June 10, 2024) are for events between July, 1 – September 30 & will be reviewed in June.
For a visual chart of the process, click here.
Applications submitted after the June deadline and in July, August, and September are reviewed in October. If you have questions, please contact: FD@seattlecolleges.edu
TYPES OF GRANTS
Faculty members of the Seattle College District are eligible to receive:
Individual Grants up to a maximum total of $1,000 each academic year
One Presenter Grant, every academic year, up to $1,500
Group Grants: faculty members may participate in one or more Group Grants without affecting eligibility for an Individual or Presenter Grant. Amounts listed below are the total for the group, not for each person in the group:
- College Audience – Maximum funding level: $ 600
- District-wide Audience – Maximum funding level: $ 1,500 (events for a district-wide audience must be coordinated with the District Faculty Development Office.
Examples of ELIGIBLE INDIVIDUAL proposals:
- Tuition or fees for workshops, conferences, special courses, seminars, etc.
- Cost of audio/video tapes and/or software when associated with a conference or workshop (Item becomes property of your division)
- Travel expenses to attend activities listed above.
Examples of INELIGIBLE INDIVIDUAL proposals:
- Travel to distant locations when a similar resource is available locally
- Classes taken at SCD for which you may get a tuition waiver
- Materials and textbooks that are considered personal property
- Cost of organization membership fees, exam fees, or professional license fees
- Private instruction or tutorials when similar instruction is available through an established program
- Local events that do not have a registration fee associated with attending the activity
- The registration doesn’t include one of the Seattle Colleges as the applicant’s primary affiliation.
Examples of ELIGIBLE PRESENTER proposals:
- Fees for conferences when presenting papers or leading a workshop. Priority is given for presentations at national or international conferences.
- Travel expenses to attend activities listed above.
Examples of INELIGIBLE PRESENTER proposals:
- The registration and or the conference program doesn’t indicate the presenter’s primary affiliation with one of the Seattle Colleges.
- The presenter received a presenter’s grant the year before.
- There is no acceptance letter for presentation or program information from the conference organizer.
- The application is not complete.
Examples of ELIGIBLE GROUP proposals:
- Payment for speakers and consultants — including honoraria and travel expenses
- Stipends to faculty members for projects that enhance faculty growth and development
- A division or faculty group training activity.
Priority will be given to groups that:
- Assess and document the level of interest among faculty in the proposed activity.
- Describe the method used to estimate the minimum and maximum number of participants expected.
- Provide a detailed agenda, outline or program for the activity.
- Describe the expertise of all speakers, workshop leaders and consultants via a resume, vita, etc.
EXAMPLES of INELIGIBLE GROUP proposals:
- Activities directly related to the development of courses for students (these are covered by Curriculum Development Grants)
- Conference attendance (these are covered by Individual and Presenter Grants)
- A division or faculty group retreat, unless it is documented faculty training.
Note that grant approvals do not guarantee time away from work. Check with your unit administrator. Reimbursable funds are contingent upon faculty’s employment during the time of the event.
- Complete the online grant application.
- Verify travel per diem rates, if applicable. For help with per diem rates for hotel, food, and mileage consult the District Travel Guide. Per state regulations, Faculty cannot be reimbursed for more than the per diem rates, regardless of the grant amount approved.
- Submit your grant application, along with a copy of official published information, before the activity or event by the second Monday of the month. Any grants without the required documentation will be returned, including applications with non-working URL links. Group grants for which a speaker must be contracted must be submitted 2 months in advance to allow time for a contract to be prepared. Applications submitted in July, August, and September are reviewed in October.
- All applicants will be notified by email of the funding decision, usually by the third Monday of the month.
- Provide a copy of the email you received awarding your grant to your division staff. They will need this to complete your Travel Authorization Requisition (TAR) before the event and your Travel Expense Voucher (TEV) after the event. All travel forms are here. Read over the comprehensive Travel Guide if you have any questions.
Grant Review Criteria:
Faculty Development Advisory Committee members review applications and make funding decisions based on the following criteria:
- Application is completely filled out. If you are asking for mileage reimbursement and/or you are traveling outside of Seattle, you must include all calculations in the budget portion of the application (i.e. mileage calculation, diem meal and hotel rate if requested).
- Grant activity is aligned with Faculty Development Goals to:
-Increase subject matter knowledge and innovations in instruction
-Improve instructional skills with all students, especially academically and culturally diverse students
-Foster collaboration among colleagues throughout the district
-Encourage lifelong learning
- Once you have completed your activity, submit all required original receipts, and your division staff will then create a Travel Expense Voucher (TEV) and send, along with the receipts, to the District Business and Finance Office. All travel forms are here: here. Read over the comprehensive Travel Guide if you have any questions. All travel paperwork must be submitted within 45 days of your return from the event.
- You need to write a brief report summarizing the event and email it to the Faculty Development Office within 45 days of your activity end date or you will lose your funding. This requirement is due to state auditing requirements and limited funding.
- (Group Grants Only:) To generate an honorarium of less than $600 per recipient for guest lecturers, please follow the following steps:
a. Obtain invoices from your speakers
b. Obtain W-9’s from your speakers (not needed if your speaker is an SCD employee)
c. Obtain resume’s or CV’s from your speakers (not needed if your speaker is an SCD employee)
d. Have your departmental business office help you fill out an Invoice Voucher to generate the payment
e. Attach paperwork (a, b, c above) to Invoice Voucher and forward to Faculty Development, 1DO100.NOTE: Honorariums of MORE than $600, as well as outside facility requests, require district contracting, may require competitive bidding, and several month’s lead time. Contact the Faculty Development office for more information.
Past Reports: Please click on the following link to view an example of a well written individual FD Grant Report that meets the required guidelines for grant reimbursement: