Faculty are not required to use the online course evaluation system. The online course evaluation is designed to enable you to receive faster feedback from students, and encourage students to write more detailed comments. Online course evaluation also provide additional anonymity for students and faculty because department staff will no longer type up handwritten comments.
You can have some courses evaluated online and others on paper. For your tracking purposes, you can set an evaluation to ‘Other’ to indicate that you are completing the evaluation on paper.
Per 2017-20 Agreement, course evaluations are required for every course, every quarter.
In terms of which evaluations will be forwarded to the Unit Administrator, different categories of faculty have different requirements:
Part-time Faculty (non-PHL):
All course evaluations are reviewed by the relevant unit administrator.
Priority-Hire Faculty (PHL):
One course evaluation each year is reviewed by the relevant unit administrator. PHL faculty are able to mark which set of course evaluations will be reviewed by the Unit Administrator.
Tenure-Track Faculty:
All course evaluations are reviewed by the relevant unit administrator.
Tenured Faculty:
One course evaluation each year is reviewed by the relevant unit administrator. Tenured faculty are able to mark which set of course evaluations will be reviewed by the Unit Administrator.
Note: For full-time faculty, all Moonlight and Summer courses are taught as part-time faculty assignments, and faculty would need to mark those course evaluations to be reviewed by the Unit Administrator.
Note: Unit Administrator may review all student evaluations from the previous three quarters if there has been a student complaint.
The deadline for instructors to order online evaluations is typically two weeks prior to the end of the quarter. Here’s what happens after that deadline passes:
| Days prior to the last day of the quarter: | Event: |
| 13 | Students will get an email notifying them that online evaluations are available to complete, the instructors also get a confirmation email stating emails have been sent to the students. If they don’t read/ignore the email, during the submission period whenever they log into the student portal, they are presented with list of evaluations and status of each one. |
| 11 | Faculty get a follow-up email about evaluations with number of responses so far |
| 7 | The first ‘nag’ email is sent to students who have either no evaluations completed, or some of their evaluations completed ( i.e. 1 done out of 5 ) |
| 6 | Faculty get a follow-up email about evaluations with number of responses so far |
| 3 | The second ‘nag’ email sent to students who have either no evaluations completed, or some of their evaluations completed ( i.e. 3 done out of 5 ) |
| 2 | Faculty get a follow-up email about evaluations with number of responses so far |
| One week after quarter ends: | Instructors are able to view evaluations online (same screen where the evaluations are ordered) |
