FAQ SECTIONS
General Questions
Completing an Application
Grant Budget Information
Getting Reimbursed
Grant Reports
General Questions
What types of activities can be funded?
How much money can I ask for each academic year?
Who is eligible to apply for a grant?
What is an Individual Grant?
What is a Presenter Grant?
What is a Group Grant?
How much money can I get per grant?
How many grants can I get per year?
What are the deadlines for submitting an application?
Do I have to apply before my faculty development activity takes place?
Will Faculty Development prepay any of my expenses?
What types of activities can be funded?
Grants can be used to cover the costs of attending a conference, taking a class or participating in workshop or symposium, etc. They can also be used to fund specialized training for a group of faculty, or put on a district-wide workshop.
How much money can I ask for each academic year?
You are eligible for a Presenter grant (maximum of $1,500 every academic year) if you present at a conference. You are eligible for Individual grants (up to a combined maximum of $1,000) each academic year. You may apply for a Group grant without affecting your eligibility for an Individual or Presenter grant.
Who is eligible to apply for a grant?
All full-time and part-time faculty. Part-time faculty must be teaching during the quarter the grant activity takes place. If the activity takes place during break, part-time faculty are eligible if they have taught in the quarter preceding that break, or will be teaching in the quarter following that break.
Examples of ELIGIBLE INDIVIDUAL proposals:
- Tuition or fees for workshops, conferences, special courses, seminars, etc.
- Cost of audio/video tapes and/or software when associated with a conference or workshop (Item becomes property of your division)
- Travel expenses to attend activities listed above
Examples of INELIGIBLE INDIVIDUAL proposals:
- Travel to distant locations when a similar resource is available locally
- Classes taken at SCD for which you may get a tuition waiver
- Materials and textbooks that are considered personal property
- Cost of organization membership fees, exam fees, publication fees, or professional license fees
- Private instruction or tutorials when similar instruction is available through an established program
- Local events that do not have a registration fee associated with attending the activity
A Presenter Grant has the same restrictions as the Individual Grant, but it’s specifically for the costs of presenting at a regional, national or international conference.
Examples of ELIGIBLE PRESENTER proposals:
- Provide an acceptance for presentation letter and or information for presentation from the conference organizer.
- Provide a detailed agenda, outline or program for the activity.
- List one of the Seattle Colleges as primary affiliation
- Include fees for conferences when presenting papers or leading a workshop. Priority is given for presentations at national or international conferences.
- Travel expenses to attend activities listed above.
Examples of INELIGIBLE PRESENTER proposals:
- The registration and or the conference program information doesn’t indicate the presenter’s primary affiliation with one of the Seattle Colleges.
- The presenter received a presenter’s grant the year before.
- The event information is missing and or the application is not complete.
PRIORITY WILL BE GIVEN TO GROUPS THAT:
- Assess and document the level of interest among faculty in the proposed activity.
- Describe the method used to estimate the minimum and maximum number of participants expected. Provide a detailed agenda, outline or program for the activity.
- Provide a detailed agenda, outline or program for the activity.
- Describe the expertise of all speakers, workshop leaders and consultants via a resume, vita, etc.
Examples of ELIGIBLE GROUP proposals:
- Payment for speakers and consultants — including honoraria and travel expenses
- Stipends to faculty members for projects that enhance faculty growth and development
- A division or faculty group training activity
Examples of INELIGIBLE GROUP proposals:
- Activities directly related to the development of courses for students (these are covered by Curriculum Development Grants)
- Conference attendance (these are covered by Individual and Presenter Grants)
- A division or faculty group retreat, unless it is documented faculty training.
How much money can I get per grant?
Individual grants are funded up to a maximum of $1,000. Presenter grants are funded up to a maximum of $1,500. Group grants are funded up to $600 for a campus-wide activity and up to $1,500 for a district-wide activity.
How many grants can I get per year?
You can receive Presenter grants up to a maximum of $1,500 every academic year, and Individual grants up to a maximum of $1,000 per year. Group grants do not count against your Individual or Presenter grant eligibility.
What are the deadlines for submitting an application?
From October through June, the second Monday of the month (approx.) is the application deadline. Always confirm the exact deadlines on the website! Applications for activities that will take place during June, July, August, September, and early October should be submitted by the June deadline because applications aren’t reviewed during the summer months. If you submit an application during the summer, it will be reviewed in October after the October grant deadline.
Group grants for which a speaker must be contracted, must be submitted 2 months in advance to allow time for a contract to be prepared.
Do I have to apply before my faculty development activity takes place?
Yes. We only accept applications that are submitted before the activity takes place and during the academic year the grant is to be awarded. Depending on the timing of the activity and when you submit your grant application, you may not find out until after the activity takes place whether or not your grant has been approved.
Will Faculty Development prepay any of my expenses?
No. Faculty Development only reimburses you after you’ve completed your activity and have met the deadline for submitting a report and your claim paperwork.
Completing an Application
How do I find and save a copy of the application I need?
Why am I limited to typing inside the gray shaded areas in the application?
What information must I provide about my activity?
What are the goals of the faculty development program that I need to link to my grant activity goals in question 2 of Section B?
What signatures do I need to provide?
How do I find and save a copy of the application I need?
Applications are available on the Faculty Development web site – follow the Grants link. To save a copy on your own computer, either “right click” (Windows) or “Ctrl click” (Mac) on the desired application form link and select “Save Target As…” or “Save Link As…” from the menu.
Why am I limited to typing inside the gray shaded areas in the application?
This is a Word file but it has been protected so important grant information can’t be erased by mistake. Use your mouse or the Tab key to move from one area to the next.
What information must I provide about my activity?
Please list the title of the activity, choose the type of activity, and give us the location and dates.
We require that you attach a copy of an official conference, workshop, or symposium announcement and program. If you’re taking a class, give us a copy of the course description.
If you’re applying for a Presenter grant, we need a copy of the program that lists your name as a presenter. You must also provide documentation for the cost of the activity (e.g., conference registration, course fees, etc.).
What are the goals of the faculty development program that I need to link to my grant activity goals in question 2 of Section B?
The four goals of the faculty development program are:
- Increase subject matter knowledge and innovations in instruction.
- Improve instructional skills with all students, especially academically and culturally diverse students.
- Foster collaboration among colleagues throughout the district.
- Encourage lifelong learning.
What signatures do I need to provide?
You must sign your application but your dean’s signatures is optional.
Grant Budget Information
Who can help me develop my budget?
What is per diem and how much can I request for my per diem and lodging?
Can I buy my own airline tickets or do I have to use the campus travel agency?
How do I get a State of Washington Corporate credit card?
What other expenses can I get reimbursed for?
Why do I need to list the other grants I’m applying for?
What is the maximum amount I can ask for?
Who can help me develop my budget?
As soon as you decide to apply for a grant to attend a conference, workshop, or symposium, ask your division staff to help you fill out your budget.
What is per diem and how much can I request for my per diem and lodging?
Per diem is the cost of breakfast, lunch, dinner and lodging while you’re away. Refer to the District’s Travel Guide for help in determining per diems.
Can I buy my own airline tickets or do I have to use the campus travel agency?
If you will be paying for a flight, you may purchase your ticket through a state qualified agency in order to obtain the state contract rate. You may also purchase your own airfare by any reasonable means, and may be reimbursable, so long as it is equal or less than the state contract rate and follows SCD Policy 630.
How do I get a State of Washington Corporate credit card?
Request an application from the Business Office on your campus. Fill it out and return it to your campus Business Office. Allow five business days for it to be sent to your campus Business Office. Once you activate it, you can begin using it. You will receive a monthly statement just like you would with any credit card. If you don’t use it at least once every year, it will be cancelled.
What other expenses can I get reimbursed for?
Here are some of the common expenses: shuttle or taxi to and from the airport, Internet access if needed to stay in contact with students, copying costs for a presentation. Original receipts are required for any reimbursement.
Why do I need to list the other grants I’m applying for?
We need to coordinate with other departments for signatures and receipts when completing your grant paperwork and that’s why we ask you to disclose all your other funding sources.
What is the maximum amount I can ask for?
If you’re applying for an Individual grant, you can request up to $1,000 per year. If you’re applying for a Presenter grant, you can ask for up to $1,500 every academic year. A Group grant with a campus audience is $600 and with a district-wide audience is $1,500.
Getting Reimbursed
If I travel with my grant, what receipts do I need to keep?
If I take a class or attend an activity that doesn’t require travel, what must I do to be reimbursed?
Is there a deadline for submitting my receipts?
What should I do if I lose a receipt?
Why do I have to submit a grant report in order to get reimbursed?
If I travel with my grant, what receipts do I need to keep?
You must keep receipts for everything (airline tickets, shuttle, hotel, taxi, etc.) except your meals. When you receive your award, the Faculty Development Office will provide you with instructions that list the types of receipts you need to save.
If I take a class or attend an activity that doesn’t require travel, what must I do to be reimbursed?
Save the receipt that shows a zero balance for the activity. If you didn’t get a receipt and paid with a credit card, you can use your monthly credit card statement. If you paid with a check, you can use the cancelled check or a copy of both sides of the check that shows it’s been cashed. The Faculty Development Office can create the needed reimbursement paperwork if you send us your receipt showing a zero balance.
Is there a deadline for submitting my receipts?
Yes, you must submit your original receipts to your division staff in a timely manner so that your claim paperwork can be completed within 45 days after your activity is finished. If you don’t get your claim paperwork done within 45 days, you won’t be reimbursed.
What should I do if I lose a receipt?
If you lose a receipt, you’ll need to request a duplicate. Faxed copies can be accepted if it clearly shows the fax came from the original agency.
Why do I have to submit a grant report in order to get reimbursed?
Grant reports that describe what you’ve learned from your faculty development activity are shared with all the faculty in the district by being posted on the District Intranet (insideseattlecolleges.com) in the Faculty Development Document Center. Others can read and learn from your report. Also, those reports are used by the state in the case of an audit to demonstrate how state funds were spent.
Grant Report
What do I include in my grant report?
How do I submit my report?
Where can I view an example of a grant report?
What do I include in my grant report?
Your report should include your name, the activity title and dates, a summary of the activity, a description about what you learned, a discussion of how what you learned will contribute to stronger teaching/learning and a recommendation for others about attending this activity in the future.
How do I submit my report?
Email your report in Word or PDF format to fd@seattlecolleges.edu
Where can I view an example of a grant report?
Go to the Faculty Development Grants website and scroll down to the end of the page. You can read an Individual Grant Report Sample there. More samples can be found at InsideSeattleColleges. Click on the Document Center button on the left then Browse Documents, Faculty Development, select a Year – Quarter, then select a file to open.